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1. Data We Collect

We may collect the following personal data:

• Personal Information: Name, email address, phone number, school name, role within an educational institution, age, birthdate, address, parents' or tutors' details if the user is a minor, passport details, visa information, minors’ travel permits, emergency contact information, medical information (for travel or safety purposes).

• Payment Information: Payment card details, banking information (as necessary for payment processing).

• Technical Information: IP addresses, cookies, browsing behavior.

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2. Purpose of Data Collection

We collect personal data for the following purposes:

• To create and manage user accounts.

• To process payments and fulfill educational programs.

• To provide customer support and respond to inquiries.

• To communicate with users, including for marketing and newsletters (with consent).

• To analyze website traffic and user behavior through tools like Google Analytics.

• To comply with legal, contractual, and regulatory requirements, including for international travel purposes.

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3. How We Obtain Consent

We collect consent through:

• Data Collection Checkboxes: For specific purposes such as marketing or program enrollment.

• Cookies Banner: Users can choose which types of cookies they consent to.

For users under 13 years old, we require consent from a parent or legal guardian where necessary by law.

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4. Sharing of Personal Data

We do not sell or disclose your personal data to third parties except to provide the services we offer. We share data with trusted third parties only when necessary for the fulfillment of our services:

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Third Parties We Share Data With:

• Payment Providers: Stripe, PayPal, banks.

• Analytics & Marketing: Google Analytics, Meta Business Suite.

• Cloud & Hosting Services: To store and process data securely.

• Program Vendors: Vendors supporting our educational programs (e.g., transportation or travel services).

All third parties we work with are bound by data protection agreements and contractual clauses that comply with GDPR and CCPA.

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5. Security Measures

We implement robust security measures to protect your data, including:

• SSL Encryption: To protect data during transmission.

• Two-Factor Authentication (2FA): For access to sensitive data.

• Regular Security Audits and Backups: To detect and prevent potential breaches.

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6. Data Retention

We retain personal data only as long as necessary to provide services or fulfill contractual obligations. Users may request data deletion unless we are required by law or for service fulfillment to retain it temporarily. Once the services are fulfilled, we delete requested data promptly.

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7. Your Rights Under GDPR and CCPA

7.1 GDPR Rights (For EU/EEA Residents)

As a user under the GDPR, you have the following rights:

• Access: Request a copy of the data we hold about you.

• Correction: Request that inaccurate or incomplete data be corrected.

• Deletion: Request deletion of your personal data.

• Data Portability: Request a copy of your data in a portable format.

• Objection: Object to the processing of your data for specific purposes.

You can exercise your rights by contacting us at events@theglobalyouthcongress.com.

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7.2 CCPA Rights (For California Residents)

Under the CCPA, California residents have the following rights:

• Right to Know: You may request details about the personal information we have collected about you in the past 12 months.

• Right to Delete: You may request deletion of your data, subject to legal or contractual requirements.

• Right to Opt-Out: We do not sell personal data, but you have the right to opt out of any potential future data sales.

• Non-Discrimination: We will not discriminate against you for exercising your rights under the CCPA.

To make a request under the CCPA, contact us at events@theglobalyouthcongress.com.

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8. International Data Transfers

We may transfer your data internationally, including to the United States. We ensure that appropriate safeguards, such as Standard Contractual Clauses, are in place to protect your personal data during these transfers.

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9. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience on our website. You can manage your cookie preferences through our Cookies Banner or browser settings.

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10. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for legal and regulatory reasons. We will notify users of significant updates via:

• Email Notifications.

• A Website Announcement with the Date of Revision.

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11. Contact Us

If you have questions about this Privacy Policy or your data rights, please contact us at:

 

Global Youth Congress
events@theglobalyouthcongress.com
16192 Coastal Highway

Lewes, DE 19958

United States